Sales Management System (SMS)

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Sales Invoicing & Analysis – Domestic

Processes / Transactions of this module are:

Sale Order:
System allows creating sale order on customer with complete details required for processing the order – product details (product, quantity and rate), agent / broker details (party, commission), payment details, despatch to and delivery instructions.

Despatch Advice:
This allows sales / marketing team to instruct mills by creating despatch advice for delivering the finished goods available in stock. Provision to raise despatch advice against sale order and without sale order is available. The advice includes the pack numbers to be delivered out of available stock.

Invoicing:
This allows mills to raise invoices to parties based on despatch advices. Provision is available to pick up the tax structure from the pre-defined list and the details are computed automatically according to tax type selected. It is comprehensive and has provision to capture most of the details that are needed on the invoice from accounting, taxes/duties, exports and transport perspectives. Also posting to accounts receivable by debiting party account is done on effecting sales.

Production Details:
This module allows entry of production details including pack numbers as and when goods are produced or at the end of the shift depending upon the necessity. Provision is available to enter finished goods as well as waste produced at mills.

Stock Closing:
System allows stock closing at the end of every day on completion of all production entries, sales entries, depot transfers and sale returns. This is to have proper finished goods accounting from stock, sales, excise and statutory perspective.

Sale Invoice for Consignment / Depot Sales:
Raising Final Sale Invoice is a practice being followed by many mills carrying out consignment and depot sales. Initially sale transfer invoices will be raised along with the consignments while despatching to respective locations. When final sale happens to customer, sale invoice is raised based on the actual transaction with the end customer. System provides for raising such sale invoices.

Stock Valuation and Ageing:
Finished goods stock could be valued by COGM (Cost of Goods Manufactured) through effective costing for accurate P&L. System computes stock ageing by bag number wise for controlling the stock and reporting the stock value age wise.

Sales Return:
Sales return transaction entry tracks the sales returns from customers and also creates necessary credit posting on the party accounts. Credit note will be raised in FA system in reference with corresponding sales return / credit posting.

Export Sales

This module covers the following export related transactions and documentation.

Sales Contract Monitoring:

System allows creating the sales contract against the customer with the complete details required for processing the order – like Product details, Banker’s details, Shipment details and payment details. It also allows amending the details if any mentioned by the customer at a latter point of time.

Proforma Invoice and LC:
System allows raising the proforma invoice to parties against the sale contracts made. Consignee details, port of loading and destination details are captured along with other details. Option is also available for entering the LC (Letter of Credit) details like Delivery Quantity, Amount and Bank.

Pre-shipment Invoice and Packing List:
This process details the invoice made to the party before shipment. Information regarding carriage and licence details is entered. Option is available to choose between DEPB and Duty Drawback. Packing list for the shipment is also created as the invoice details are saved.

Post-Shipment Invoice and Packing list:
This allows mills to raise invoices to parties based on the pre-shipment details. It is comprehensive and has provision to capture most of the details that are needed on the invoice like container details and LC details. Also automatic posting to accounts receivable by debiting party account is done.

Shipment details:
System provides to entering of shipment details on effecting every shipment.

Waste Sales Invoicing

Processes / Transactions of this module are:

Waste Entry and Packing:
System allows entering the details department-wise at end of every shift, of all types of waste produced (saleable and usable) at mills. Provision also given for entering the packing details for the concerned waste entry made.

Waste Despatch:
This allows the sales team to instruct by creating despatch advice for delivering the saleable waste available in stock. The advice includes the pack numbers to be delivered from the available stock.

Waste Invoicing:
This allows mills to raise invoices to parties based on despatch advices. Provision given to pick up the tax structure from the pre-defined list and calculation is done based on the selection. Automatic finance posting is also done.

Key Reports generated in this module are:

  • Waste Production Register
  • Packing List (Weight List) / Despatch Register
  • Waste Invoice Printing
  • Waste Sales Register
  • Stock Statement

 

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